Every renewal,on time,on your terms.
An annual retainer that owns your contract calendar. We track every material renewal, open each negotiation 90 days out, run the large ones, and report what was saved every quarter.
Savings fade when nobody owns the next renewal.
Most companies negotiate hard once, then let contracts roll. Price escalators kick in. Notice windows pass. Licenses drift above headcount. Agency scopes grow without a new fee conversation. Nobody is careless. It is just nobody’s job.
The Renewal Desk makes it someone’s job, without adding a hire. It is built for companies without a procurement team, and for those whose procurement team does not cover marketing, media and technology.
A calendar, a trigger and a team.
The same discipline a large procurement function runs, sized for the mid-market.
Contract inventory
Every material contract: supplier, annual value, term end, notice window, escalators and a named owner. Usually four weeks to build.
90-day trigger
Each renewal opens 90 days before notice is due, with usage, pricing evidence and a target.
Negotiation
We run the large ones and brief your team on the rest, so smaller renewals still get a target and a script.
Quarterly report
What renewed, what it cost, what was saved against the quote, and what is coming next. In numbers your CFO can check.
Software and SaaS
Seats, tiers, modules, price caps and true-downs.
Cloud and AI
Commitments, run-rate and the usage-priced AI tools now landing in every budget.
Telecom and connectivity
Carrier, network and per-site services.
Agencies and media
Fees, scope, staffing and the terms that let you see the media.
Facilities and services
Maintenance, waste, security, insurance brokers and professional services.
Payments and finance vendors
Card processing, payroll and banking services.
How it is priced
An annual fee, set by the number and size of contracts in scope. For larger negotiations, part of the fee can be tied to savings above a baseline agreed before we start.
It is designed so that one well-timed renewal covers the year. Most clients start after a Diagnostic or a first negotiation, when the inventory already exists.
Straight answers.
Do we need a procurement team to use the Renewal Desk?
No. It is built for companies that do not have one. Your team keeps the decisions. We do the tracking, the preparation and the negotiation.
We already have procurement. Is this useful?
Often, for the categories they do not cover. Marketing, agencies, media and technology are where vendor-side knowledge matters most.
How does it start?
With a four-week contract inventory, or with the inventory from a Diagnostic if you have done one. The calendar runs from there.
Can it cover a whole portfolio?
Yes. For investors, the Portfolio Vendor Desk runs the same model across several companies.
Running this across a portfolio?
The Portfolio Vendor Desk puts one team on shared vendors and renewal dates across your companies.
See the portfolio programWhat renews in the next twelve months?
Fifteen minutes. Tell us the big contracts and we will tell you which ones we would open first.