Every contractmakes promises.Who checks them?
We read your vendor and agency contracts, list every obligation in them, and check twelve months of invoices against each one. You get itemized findings with the dollar value and the clause behind it, in about four weeks.
The money sits between the contract and the invoice.
Most companies negotiate good terms and then never enforce them. Rebate tiers are reached and never claimed. Price caps are exceeded at renewal. Escalators are applied early, or to the wrong base. Service credits go unrequested. Agency fees creep past scope, and auto-renewals pass their notice dates with nobody watching.
It is rarely fraud. The terms live in a PDF, the invoices live in finance, and nobody owns the gap between them. The scan closes that gap, one obligation at a time, and shows you exactly where the contract says you are owed.
Rebates and volume tiers
Tiers reached, rebates and growth incentives never paid or credited.
Price caps and escalators
Increases above the cap, indexation applied early or on the wrong base.
Credits and service levels
SLA credits, performance guarantees and penalties nobody requested.
Agency and media terms
Fees above scope, commission on top of fixed fees, unreconciled media, principal media and rebates.
Duplicate and off-contract billing
The same licenses or services billed twice, or at list price instead of contract price.
Renewals and notice dates
Every renewal in the next twelve months, with its notice date and an owner.
Four weeks. No system access needed.
Read by people who have negotiated these contracts from both sides of the table.
Send
After an NDA, we set up a secure, private folder. You add the contracts, amendments and twelve months of invoice or payables data. Exports are fine.
Extract
We read every contract and build an obligation register: each term, its clause, the amount, the date and the owner. Specialist contract-analysis partners help us cover large volumes quickly.
Reconcile
Every obligation is checked against invoices and payments. Each difference is valued and tied to its evidence.
Report
Itemized findings with dollar values and clause references, drafted recovery letters, and a twelve-month renewal calendar.
Illustrative sample. The company, contracts and figures are fictional and shown to explain the format.
| Finding | Clause | Evidence | Value | Action |
|---|---|---|---|---|
| Rebates Volume rebate tier reached but not paid | Packaging supplier MSA §7.4 | Tier 2 rebate (3%) applies above $2.5M annual spend. Spend reached $2.9M in month 10. No credit issued. | $86,400 | Claim with invoice schedule attached |
| Price caps Renewal increase above contractual cap | SaaS order form §5.2 | Increases capped at 5% per renewal. Renewal invoiced at 9.5%. | $41,850 | Request re-bill and credit |
| Escalators Indexation applied on the wrong base | Facilities services agreement §7.6 | CPI uplift applied to total invoice including pass-through costs, not to the management fee only. | $27,300 | Correct base from next invoice; recover prior overcharge |
| Service credits SLA credits never requested | Managed network contract Sch. 3 | Four months below 99.9% availability. Credits of 5% of monthly fee due on request. | $18,400 | Submit credit requests within the 60-day window |
| Agency fees Commission charged on top of a fixed fee | Agency MSA §4.1 and SOW 2026 | Fixed fee covers planning and buying. A 2% commission also appears on media invoices. | $63,200 | Recover commission; confirm fee-only basis in writing |
| Duplicate billing Same licenses billed on two accounts | Two order forms, same vendor | 212 seats appear on both a regional and a global account after a reorganization. | $54,900 | Consolidate accounts and request credit |
| Renewals Auto-renewal with no owner, 34 days to notice | Data platform agreement §12.1 | $1.1M three-year auto-renewal. Notice due in 34 days. No owner in the contract register. | Decision needed | Assign owner; open negotiation now |
What you keep
The findings and the evidence behind them, ready to send to each vendor. The obligation register for every contract, so the next renewal starts from facts. A renewal calendar with owners and notice dates.
If you want, we run the recovery conversations with vendors and agencies, and the ongoing calendar can move to the Renewal Desk. How we handle your data is set out on our data and confidentiality page.
Straight answers.
What is a contract leakage scan?
An independent check of your vendor and agency contracts against what you were actually invoiced and paid. It finds rebates, credits, caps and terms that were agreed but never applied, and values each one with the clause behind it.
What do you need from us?
Signed contracts and amendments for the vendors in scope, and twelve months of invoice or accounts payable data. Read-only exports are enough. No system access is needed.
How long does it take?
About four weeks from receiving the documents, depending on the number of contracts.
Who reads our contracts?
Our team, people who have sat on both sides of these agreements, working with specialist contract-analysis partners under the same confidentiality terms. Every finding is checked before it reaches you.
What does it cost?
A fixed fee, quoted once we know how many contracts and vendors are in scope. Talk to us and we will scope it on a short call.
How many contracts would we read?
Tell us roughly how many vendors and agencies you have under contract. We will tell you what a scan would cover and how long it would take.
Ask about the scan